Substitute Teachers

Upon arrival to Discovery, enter Door 1 and sign in in the main office. Your point of contact is Tonya Senatre (tonya.senatre@apsva.us).

Get a Discovery MacBook

Upon arrival to Discovery, substitute teachers should obtain a MacBook from the Discovery Main Office. Discovery is an all-Mac school, and all of our systems are designed with that cornerstone principle in mind. Do not use a Windows computer to teach in classrooms at Discovery.

A MacBook Air with a label on the lid.

Note the label on the lid. It tells you the username and password to log in to the computer:

A label reading "Discovery 01" and the username "Guest" with the phrase "No Password."

When you restart this computer, all files and passwords are deleted, so the device is ready for the next substitute teacher.

Return the MacBook and charger to the main office prior to departing Discovery.

Review Safety Information

Upon arrival to the classroom, immediately review the Emergency Procedures binder located near the door of every classroom. Familiarize yourself with the evacuation routes from the room.

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Ensure you have a printed roster of your students. If you do not, contact the main office at extension 2685 and request one.

Substitute Plans

Discovery teachers on leave are requires to provide detailed plans for substitute teachers in Frontline.

Lesson plans should include the following:

  1. Detailed lesson plans for each content area (i.e., reading, writing, math, social studies, science)
  2. List of accommodations for students with disabilities
  3. Information about students with medical alerts (e.g., severe allergies, seizures)
  4. Instructions to take the Evacuation Binder and Classroom First Aid Kit whenever leaving the building, including recess
  5. Information about accessing the Morning Show
  6. Information about accessing Live Dismissal

If your substitute lesson plans are incomplete, contact the main office at extension 2685 for assistance.

Log In to MyAccess

To access most APS systems, use your MacBook and open your Chrome browser and go to https://myaccess.apsva.us.

The MyAccess logo

Log in using your APS-issued credentials.

Your username is firstname.lastname, with each of your names as they appear in official APS records. Some users may have a number 2. APS provided you this information. If you are not sure of your user name, contact Tonya Senatre in the main office.

Your password is something you chose. If you need to reset your password, call 2847 from your classroom telephone.

From within MyAccess, you can find three of the most important systems:

The Outlook icon The Google Drive icon The Canvas icon
Microsoft Outlook
Send & receive APS email

Direct link:
https://outlook.office.com/mailEmail address:
firstname.lastname@apsva.us

Google Drive
Houses most Discovery resources

Direct link:
https://drive.google.comUser name:
firstname.lastname@apsva.us

Canvas
Online course materials

Direct link:
https://apsva.instructure.com

Classroom Technology

To connect to the SMART Panel, there are two methods:

AirPlay (Wireless Connection)

First, make sure the SMART Panel is turned on and awake. Tap the crescent moon button in the lower left hand corner of the screen’s frame to wake the display if necessary.

The frame of a SMART panel, showing two buttons, one marked "tap to turn on smart panel," and one marked "tap to cycle through input options."

Tap the squarrow icon to bring up then cycle through display options. For AirPlay in most classrooms, highlight OPS/HDMI2. The display should then show the AppleTV screensaver.

The display options of a SMART panel, including HDMI and OPS/HDMI2

Next, click the Apple in the upper left-hand corner of your computer, then click System Preferences.

The main menu of a Mac computer, showing System Preferences highlighted

From the System Preferences, panel, select Displays.

The System Preferences panel of a Mac showing Displays circled in red

In the lower left-hand corner, pull down the AirPlay Display menu and select Room XXX SMART, where XXX is the room number where you are teaching. For example, if you are in. Room 121, select Room 121 SMART.

The Displays panel of a Mac showing AirPlay options circled in red

If you are prompted for a code, the four-digit code will appear on the screen.

To turn AirPlay off, set the drop-down menu to Off.

Hardwired Connection

First, make sure the SMART Panel is turned on and awake. Tap the crescent moon button in the lower left hand corner of the screen’s frame to wake the display if necessary.

The frame of a SMART panel, showing two buttons, one marked "tap to turn on smart panel," and one marked "tap to cycle through input options."

Tap the squarrow icon to bring up then cycle through display options. For hardwired display in most classrooms, highlight HDMI. The screen may be blank if you haven’t connected anything yet.

The display options of a SMART panel, including HDMI and OPS/HDMI2

Next, locate the MiniDisplayPort (sometimes called “Thunderbolt”) adapter in your classroom. It will be attached to the end of an HDMI cable. Yours may be a different color or shape, but the end will look like the connection shown here:

An HDMI to MiniDisplayPort adapter

 

Plug the MiniDisplayPort end into the MiniDisplayPort on your MacBook, shown here:

A MacBook Air's MiniDisplayPort

If the SMART panel is turned on, and the cables are all connected and snug, you should now see your desktop mirrored on the SMART panel display.

Technical Support

From your classroom telephone, call extension 2847.

If you have access to email, using the above information, open Outlook and send an email to 2847@apsva.us, and CC: keith.reeves@apsva.us. Indicate who you are, where the problem exists (room number), and describe the problem in detail.